Loyalist Sports Dome | Terms & Conditions
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Terms & Conditions

The Loyalist Sports Dome:

  • Reserves the right to require clients to carry general liability insurance listing The Loyalist Sports Dome named insured. Proof of such insurance must be provided seven days prior to the event.
  • Will not be responsible for damage, loss or theft of equipment, personal property or clothing of any applicant or their guests.
  • Reserves the right to require a security deposit for any event. Security deposits are non-refundable.
  • Reserves the right to cancel a rental permit should there be a breach of regulations or on 24 hours notice as required. Permits may be cancelled on short notice should the facility not be available due to mechanical failures, adverse weather conditions or “acts of God”. A time credit is issued to all events that are canceled. No refunds will be issued.

General Facility Rules:

  • Only turf shoes, flat soled indoor soccer shoes or running shoes may be worn by players (NO OUTDOOR CLEATS).
  • NO spitting or chewing gum in the Loyalist Sports Dome.
  • NO glass bottles permitted inside the facility.
  • The Loyalist Sports Dome is a smoke free facility.
  • Climbing on any building structures or equipment (i.e. netting, benches, or goals) is NOT Permitted.
  • Balls travel at high speed and anyone can be injured on courts/field as well as on the sidelines. All participants and spectators assume their own risk!
  • The Loyalist Sports Dome will not be responsible for damage, loss or theft of equipment, personal property or clothing of any applicant or their guests. Please secure your valuables.
  • The Loyalist Sports Dome reserves the right to require a security deposit for any event. Security deposits are non-refundable.

Facility Users/Members:

  • Hereby agree to indemnify and hold harmless the Loyalist Sports Dome, Loyalist College, and all its employees and partners (further referred to as The Dome) from all claims and actions arising as a result of the use of the facility.  The Dome is not responsible for any loss, damage, injury, or death due to the use of the facility. The Dome, its agents and affiliates are hereby released from all claims and liabilities whatsoever, arising from participation in or attendance at The Loyalist Sports Dome.
  • Shall pay for all damages to the property of The Dome arising from the use of the facility where the applicant is deemed responsible due to negligence, abuse or vandalism. Guests of participants are the responsibility of the sponsoring member.
  • Are committed to all of the time as stated on their invoices. In the event that the permit holder wishes to cancel some or all of the time, The Dome will do its best to re-rent the time, however, the original permit holder will be responsible for any short fall; with regard to Field rentals, written notice must be given at least two weeks in advance of any cancellation to ensure any refund (cancellations with less than two weeks written notice will not be refunded). No sub-leasing will be permitted. All spot bookings must be paid at the time of the booking. All seasonal rentals will be paid according to the schedule on the invoice.
  • Are responsible for vacating, returning to original condition, keeping facilities clean and the removal of all rented or privately owned property and personal effects by the specified permit end time unless written prior arrangements have been made with The Dome. Confetti is prohibited. Litter must be placed in designated recepticals.
  • Must be a minimum of 18 years of age at the time of booking and be present in the permitted facility during the permitted times. Anyone under the age of 18 must be supervised by an adult and/or permit holder at all times.
  • Shall not sell items unless prior approval has been granted by The Dome.
  • Must receive authorization prior to affixing any decorations. If granted, the applicant must ensure all decorations are fireproof, affixed with masking tape and removed by the specified permit end time.
  • Acknowledges that the sale and/or consumption of alcohol is forbidden unless a permit has been granted. Failure to comply with LLBO regulations will result in the immediate cancellation of the permit, notifying of authorities and removal from the permitted area. No refund will apply.
  • Recognizes that there will be a $50 charge made payable by any party that has issued an NSF cheque for payment of rental time.
  • Acknowledges that all hourly rentals are for 60 minutes and no longer.
  • Understands that, if the permit holder is an association or club, a representative or convener will be designated and in attendance for all events.
  • Recognizes that, on occasion, the facilities within the Dome may be booked for special events.  In such situations, notice will be provided to users and members no later than two weeks prior to ensure regular bookings and usage can be rescheduled.

Cancellation Policy

  • To avoid a $50.00 Cancellation Fee, you must notify the Sports Dome 24 hours in advance. If via email and you do not receive a response, please contact the Manager at 613-827-1632 and leave a message.

Payment Policy

  • Payment must be received for the day of booking before stepping onto the Field/Courts. We accept cash, debit, credit, or cheque.